Worldcon offers table spaces to clubs, groups, conventions, and organizations that promote science, science fiction, fantasy, horror, costuming/cosplay, and other fannish pursuits. This table space is an opportunity to share your enthusiasm with Worldcon members who have similar interests.
What we’re looking for:
- Clubs, groups, conventions, and organizations that align with the interests of our membership.
- Applicants/organizers who have a membership to Worldcon and who will staff the table for the duration of the convention.
- Applicants/organizers who conduct their business with the convention in a pleasant and professional manner.
Applications for fan tables will be reviewed and juried to ensure a balanced selection of interests are represented and available to our members.
Frequently Asked Questions (FAQ)
When will the application be available?
December 1, 2024
When is the application deadline?
The priority deadline for fan table requests is January 15, 2025.
May I apply after that date?
Yes. All applications received after January 15, 2025, will be reviewed on a case-by-case basis.
Applications received after January 15, 2025 may be placed on a waiting list, depending on available space.
When will I find out if I was accepted?
Applicants will be notified early in 2025 whether their applications are approved.
Is there a cost to obtain a fan table?
No! Clubs, groups, conventions, and organizations that promote science, science fiction, fantasy, horror, costuming/cosplay, and other fannish pursuits are the heart and soul of our geeky culture. We do not charge for fan tables.
What does a fan table come with?
We provide one 8′ (foot) table with a tablecloth and skirting, and two chairs.
Do the fan tables include power and/or internet access?
Fan tables DO NOT include access to power. This may be subject to change. There is general internet available through most major carriers. For information about power or Wi-Fi, contact fantables@seattlein2025.org.
Can sales be made at a fan table?
No goods or services may be sold at fan tables, with the following exceptions:
- Memberships
- Club, convention, or organization publications
- Fundraising items such as pins, pens, ribbons, etc.
- Raffles and membership drawings
What about displays at a fan table?
Because table space is limited, display items should fit on or behind the table. Please contact the fan table team if you have concerns about available space. We may be able to find a location that suits your needs.
Can tables be shared by multiple groups?
Yes, with permission from the fan table team. However, tables cannot be sold or sublet. Contact fantables@seattlein2025.org for more information.
Where are the fan tables located?
The fan tables will be located on the second floor of the Seattle Convention Center Summit Building, the main convention venue.
What are the rules for staffing a fan table?
- Prepare to staff your table space throughout the convention. Table space will be set up and ready for you at 10 a.m. Wednesday of the convention. If needed, there is time available before Wednesday to load in ahead of the convention. Expect to staff tables the full Exhibit Hall open hours of 10 a.m.–6 p.m., Wednesday through Sunday.
- Each person staffing a fan table must be registered with the convention and always wear their Worldcon membership badge when in convention space.
- Badges under the name of a person convey full Worldcon WSFS (World Science Fiction Society) privileges, including Hugo Award nominations and finalist voting and site selection voting.
- Badges under the name of a club or organization may be handed off between staff for access to the building but do not carry the same WSFS rights.
